Program Assistant ESOL
Caldwell, ID Caldwell, ID Part-time Part-time $15 an hour $15 an hour 4 days ago 4 days ago 4 days ago TVCC is a comprehensive community college dedicated to promoting student success.
PAY - $15.
00 per hour LOCATION - Caldwell, Idaho JOB TYPE - Part-time (see below) DEPARTMENT - Adult Basic Skills DEADLINE - Open Until Filled REPORTS TO - Program Director The ESOL Program Assistant will perform a variety of clerical and administrative duties in support of the Adult Basic Skills program and the staff working in this program at the Caldwell Center.
A primary focus will be to maintain records, assist students, staff or the public, according to office function.
QUALIFICATIONS MANDATORY:
High School diploma, GED or equivalent.
Requires the use of general office principles and techniques of secretarial practices.
Proficient use of but not limited to computer programs and software, internet, multiline phone, and additional office equipment.
Must be or become familiar with policies and programs related to department served.
PREFERRED:
One year of office or related experience in a higher education setting.
Bilingual in English and Spanish.
ESSENTIAL FUNCTIONS Interacts as potential first point of contact for the department and assists students, staff and others with their questions in person, by phone, through email or social media.
Handle department incoming and outgoing mail.
Manage media/virtual communication with current, former and prospective students via social media, audio/video recordings, Zoom meetings, MS team meetings, Google meet, and other programs and/or software.
Assist with development of programmatic marketing materials (i.
e.
flyers, letters, student documents, etc.
) Organize and complete prospective and enrolled student files.
Ensure that all enrolled ESOL student folders include all pertinent and required information for reporting purposes.
RECRUITMENT ANNOUNCEMENT Program Assistant (ESOL) Generate and file reports and correspondence.
Create, update and process programmatic reports (enrollment, student status, exiting, grant details, etc.
) for staff as requested.
Gather materials, type agendas, record and distribute minutes of meetings as directed by department supervisor.
Purchase and/or order office supplies.
Use state required software to retrieve and track student progress.
Help reconcile and file expenditures, requisitions, and other budget documents including purchase orders and receipts.
Attend professional growth training and/or conferences as budgeted and assigned.
Assist with other duties as assigned.
TERMS OF EMPLOYMENT This is a part-time (19 hours per week), Classified, grant-funded position.
APPLICATION PROCEDURE A complete application file consists of the following:
A letter of interest stating how you are qualified to perform the duties of the position A resume A TVCC application for employment.
A pdf fillable application may be downloaded at www.
tvcc.
cc/hr/jobs.
cfm If applicable, a completed DD Form 214 in order to establish veteran preference per OAR 839-006-0445 and OAR 839-006-0450(3) APPLICATION SUBMISSION:
All application materials should be submitted or mailed to:
email protected or Human Resources, Treasure Valley Community College, 650 College Boulevard, Ontario, OR 97914.
NOTE:
If you are unable to supply any requested application information by the deadline, please notify the HR office, otherwise your application may be deemed incomplete and will not be considered further.
Materials submitted with the application become the property of TVCC and will be retained in accordance with employment procedures.
The College reserves the right to reject all applicants and ask for a re-opening of the position or make a direct appointment.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
PAY - $15.
00 per hour LOCATION - Caldwell, Idaho JOB TYPE - Part-time (see below) DEPARTMENT - Adult Basic Skills DEADLINE - Open Until Filled REPORTS TO - Program Director The ESOL Program Assistant will perform a variety of clerical and administrative duties in support of the Adult Basic Skills program and the staff working in this program at the Caldwell Center.
A primary focus will be to maintain records, assist students, staff or the public, according to office function.
QUALIFICATIONS MANDATORY:
High School diploma, GED or equivalent.
Requires the use of general office principles and techniques of secretarial practices.
Proficient use of but not limited to computer programs and software, internet, multiline phone, and additional office equipment.
Must be or become familiar with policies and programs related to department served.
PREFERRED:
One year of office or related experience in a higher education setting.
Bilingual in English and Spanish.
ESSENTIAL FUNCTIONS Interacts as potential first point of contact for the department and assists students, staff and others with their questions in person, by phone, through email or social media.
Handle department incoming and outgoing mail.
Manage media/virtual communication with current, former and prospective students via social media, audio/video recordings, Zoom meetings, MS team meetings, Google meet, and other programs and/or software.
Assist with development of programmatic marketing materials (i.
e.
flyers, letters, student documents, etc.
) Organize and complete prospective and enrolled student files.
Ensure that all enrolled ESOL student folders include all pertinent and required information for reporting purposes.
RECRUITMENT ANNOUNCEMENT Program Assistant (ESOL) Generate and file reports and correspondence.
Create, update and process programmatic reports (enrollment, student status, exiting, grant details, etc.
) for staff as requested.
Gather materials, type agendas, record and distribute minutes of meetings as directed by department supervisor.
Purchase and/or order office supplies.
Use state required software to retrieve and track student progress.
Help reconcile and file expenditures, requisitions, and other budget documents including purchase orders and receipts.
Attend professional growth training and/or conferences as budgeted and assigned.
Assist with other duties as assigned.
TERMS OF EMPLOYMENT This is a part-time (19 hours per week), Classified, grant-funded position.
APPLICATION PROCEDURE A complete application file consists of the following:
A letter of interest stating how you are qualified to perform the duties of the position A resume A TVCC application for employment.
A pdf fillable application may be downloaded at www.
tvcc.
cc/hr/jobs.
cfm If applicable, a completed DD Form 214 in order to establish veteran preference per OAR 839-006-0445 and OAR 839-006-0450(3) APPLICATION SUBMISSION:
All application materials should be submitted or mailed to:
email protected or Human Resources, Treasure Valley Community College, 650 College Boulevard, Ontario, OR 97914.
NOTE:
If you are unable to supply any requested application information by the deadline, please notify the HR office, otherwise your application may be deemed incomplete and will not be considered further.
Materials submitted with the application become the property of TVCC and will be retained in accordance with employment procedures.
The College reserves the right to reject all applicants and ask for a re-opening of the position or make a direct appointment.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
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